The steps involved are as follows:
You choose a launch date and we scan everything from that day onwards (any documents prior to the launch date remain on paper).
From the start date onwards, all of the documents we store on your behalf will be converted to an electronic format (our high-volume production scanners offer significantly enhanced images, ensuring that your files are completely clear).
All of the documents we scan will be hosted in a secure online environment, meaning you can access the information at any time and from any place.
Paper files stored prior to the launch date can be retrieved and returned via our delivery service; alternatively, they can be scanned and retrieved via our online portal.
The benefits of bulk scanning include:
Make space and save time
Our high volume bulk scanning service creates space in your workplace and saves time – were you to handle it in-house, the mass scanning of documents could take days (if not weeks!)
Enjoy total control over your documents
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
We will never compromise
We are a trusted bulk scanning company, working with a wide range of organisations throughout the UK – we’re proud to meet the highest standards of compliance for our industry.
Document Scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
