At Shredall SDS Group, we’ve been helping NHS organisations and healthcare departments keep on top of their medical records scanning for over 27 years.
In the medical field, document efficiency is paramount to informed care.
There are many benefits to scanning medical documents into a digital format – they’re more secure, they can be shared more widely, and they save you valuable storage space and admin time when compared to paper records.
At Shredall SDS Group, we have spent years working with healthcare organisations to provide secure medical document scanning, archiving, indexing and retrieval. Our experience has taught us that there’s no room for error in the medical sector. You need the highest security, an efficient, dependable and cost-efficient service, fast access and high-quality digital files.
When you work with us, you’ll be supported by an experienced project team, who’ll tailor our service around your requirements and budget. No project is too large or small, simple or complex. There are different ways we can work together to convert your files, and we can help you decide which is most appropriate for your organisation.
Our medical record scanning services include:
Bulk scanning of archived medical documents
Our bulk document scanning services can help you free up storage space.
On-site medical record scanning
For sensitive documents that can’t leave your site, on-site scanning is the best option.
Same-day scanning of new medical documents
Helping you establish more efficient processes.
On-demand scanning of medical records
On-demand scanning is a cost-efficient approach where we keep hard copies in storage using our document storage service and only scan the files you need.
Day-forward scanning of medical records
Where archive files are kept as hard copies, but all records from an agreed date are scanned and kept as digital files.
Online hosting of your medical records
Letting you view documents in seconds, anywhere in the world.
Secure destruction of medical records
We follow the highest compliance standards to securely destroy all types of medical records and issue a certificate of destruction on completion.
Why choose our medical record scanning service?
One supplier for your document management needs
We can handle your paper documentation from the beginning to the end of its life cycle. We provide document shredding, document storage, document scanning and Recycling.
An independent company you can trust
Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilities.
Enjoy total control with cloud-based software
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
We will never compromise
We are proud to meet the highest standards of compliance for our industry and are GDPR compliant.
Medical record scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our medical record scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of equipment do you use to scan medical records?
At Shredall SDS Group, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
We also utilise state-of-the-art optical character recognition (OCR) technology. This means that we’re able to extract data, barcodes or handwriting from your medical records, ensuring everything is accurately captured. Additionally, our image enhancement process ensures unmatched image quality, allowing us to remove unwanted features such as speckles and hole punch marks.
For more information, take a look at our technology documentation.
How can I access my medical records once they have been scanned?
Once your medical records have been scanned, you can access them via a variety of means. We have designed our service to be as flexible as possible so that you can access documents in a variety of different ways.
You are able to view your scanned medical records via email, an online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
How much does medical record scanning cost?
The price of our medical record scanning service depends on the number of documents you need scanning and what service you opt for. For large-scale projects, we recommend our bulk document scanning service as the most cost-effective option. If you need a smaller volume of medical records scanning, we also offer a scan on-demand package on a pay-as-you-go basis.
To find out how much your medical document scanning project would cost, contact us today for a free quote.
Looking for another scanning service?
Legal document scanning
Protect your legal documents with high-security scanning.
Document indexing
Easily locate your medical documents with our indexing service.
On-site scanning
If your medical documents are particularly sensitive, let us come to you.
Day-forward scanning
We will scan selected documents into electronic format.
