Scan your Medical Records

All organisations want a system that gives fast, easy access to files, whenever people need them. But in the medical field, efficiency becomes even more important. Having the right information to hand at the right time is an absolute necessity.

There are many benefits to keeping medical documents in an electrical format – they’re more secure, they can be seen by anyone with access rights, and they save you valuable storage space and admin time when compared to paper records.

Years of working with healthcare organisations mean SDS Document Scanning are specialists in secure medical document scanning, archiving, indexing and retrieval. We understand there’s no room for error. You need the highest security, an efficient, dependable and cost-efficient service, fast access and high-quality digital files.

When you work with us, you’ll be supported by an experienced project team, who’ll tailor our service around your requirements and budget. No project is too large or small, simple or complex. There are different ways we can work together to convert your files, and we can help you decide which is most appropriate for your organisation.

If you’re interested in how Shredall SDS group could help you, get in touch today!

Get in touch

Our digital transformation services include:

Bulk scanning of archived documents

helping you free up storage space.

On-site scanning

for sensitive documents that can’t leave your site.

Same-day scanning of new documents

helping you establish more efficient processes.

On-demand scanning

a cost-efficient approach where we keep hard copies in storage and scan only the files you need.

Day-forward scanning

where archive files are kept as hard copies, but all records from an agreed date are scanned and kept as digital files.

Online hosting

letting you view documents in seconds, anywhere in the world.

Secure destruction 

we follow the highest compliance standards to securely destroy all types of medical records.

Why choose our Document Scanning Service?

One supplier for your document management needs

We can handle your paper documentation from the beginning to the end of its life cycle. We provide Shredding, Storage, Scanning and Recycling.

A family run company you can trust

Our document scanning procedure ensures complete confidentiality, with a fully vetted team, tracked files and secure facilitites.

Enjoy total control

Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.

We will never compromise

We are proud to meet the highest standards of compliance for our industry.

If you’re interested in how Shredall SDS group could help you, get in touch today!

Get in touch

Document Scanning FAQs

Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.

What sort of document scanning equipment do you use?

Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.

Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.

For more information, take a look at our technology documentation.

Which types of documents do you scan?

Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.

How can I access my files once they have been scanned?

We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.

Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).

Is it possible to scan in my own documents?

Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.

How much does document scanning cost?

The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.

To find out how much your document scanning project would cost, contact us today.