Our on-site scanning is ideal if you handle sensitive or confidential documents that can’t leave your site for security reasons.
In these instances, our on-site scanning service lets you create an electronic archive of documents while staying compliant.
Our on-site scanning service is ideal if you handle sensitive or confidential documents that can’t leave your site for security reasons.
The steps involved are as follows:
Our project managers will work with you to decide on a time that works for you and plan out a cost-effective scanning solution.
On the day of your on-site scanning, our operatives will arrive at your premises and install high-speed scanners (we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images).
Once our scanners have been set up, your documents will be prepared, scanned, quality checked and, if required, confidentially destroyed on site.
Why Choose On-Site Document Scanning Service?
One supplier for your document management needs - We can handle your paper documents from the beginning to the end of its life cycle. We provide Shredding, Storage, Scanning and Recycling.
Enjoy total control - Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
Making space – With our high volumebulk scanning service.
We will never compromise – we are proud to meet the highest of standards of compliance for our industry.
Our online portal & GDPR Compliance
Once the files are scanned and converted, retrieving documents couldn’t be quicker. Using our online portal, your scanned files are just two clicks away. You're also able to import images or electronic files directly into your own document management systems.
We consistently adhere to best practices and meet the highest compliance standards for our industry. Our team members go through rigorous checks to protect customer confidentiality, including a ten-year career history check and DBS check, as well as producing three references.
Document Scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our digital scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
