Businesses governed by the Financial conduct Authority must keep copies of specific financial documents for several years
This necessity can cause issues with storage, security and confidentiality. You might be concerned about disaster recovery, or may not have the space for longer-term storage.
SDS Document Storage offers financial records storage that can help. We work with a wide range of companies across all sectors to provide secure, bespoke archive storage. We hold a huge range of financial documents including invoices, purchase orders, payroll records, mortgage documents and credit agreements.
Our financial records storage service provides
Secure Storage
Our financial document storage facility is covered by 24-hour CCTV and is fire- and flood -resistant, with fire and burglar alarms linked to police and fire stations via BT’s Redcare service. The building features a Paxton-controlled door-entry system and can only be accessed by our DBS-checked staff.
Barcode Tracking
We use a barcode tracking system to ensure compliance and maintain Data Protection. Your financial documents are indexed and placed in storage boxes with barcodes attached. These barcodes are scanned as they’re loaded into our collection vans, then scanned again at three points throughout the journey. This means that you can easily track your financial records and request access to the files you need, when you need them.
24-hour retrieval
Our fast retrieval service ensures that you can easily access your stored financial records at any time. Simply call, email or use our online ordering service to arrange a convenient delivery date and time – we even offer same-day or next-day delivery. One of our DBS-checked drivers will deliver your documents and collect and return them to our storage facility once you’ve finished with them.
Why choose Shredall SDS Group as your storage service provider?
Choose Document Indexing
Saving you time and hassle. We can provide a full inventory of your stored records. For easy and fast retrieval!
Barcode tracking
Stress-free retrieval and delivery of your stored files by knowing exactly where your documents are at all times.
Our online portal
Locate, view and manage your stored files instantly from any device with scan on demand.
We will never compromise
We are proud to meet the highest of standards of compliance for our industry, earning us reputation as one of the most reliable document storage companies.
Document Storage FAQs
Below, we’ve answered some of the most common questions that clients ask about our document storage services. If you can’t find the answer you’re looking for here, do not worry – please get in touch.
What steps are taken to ensure that my documents are secure?
The security and confidentiality of your documents is our top priority as a document storage company.
Our operatives are fully vetted and DBS-checked to comply with BS 7858. At our high-security storage facilities, your documents will be protected by intruder alarms linked to police stations via Redcare, and monitored by 24-hour CCTV, giving you complete peace of mind.
Rest assured that your files are safe in transit, too: each box of documents is carefully scanned using our barcode system and you will be provided with a full audit trail, allowing you to track your documents through all stages of the transportation, delivery and retrieval process.
Are your document storage services fully GDPR-compliant?
Yes – all of our document storage services offer complete compliance with the General Data Protection Regulation (GDPR).
As well as ensuring that your documents are transported and stored in secure environments, we offer comprehensive file-level indexing that’s handled by security-vetted operatives. This process ensures that you can retrieve individual files with ease and remain GDPR-compliant.
Take a look at our guide to GDPR and data storage for more information.
How will I access my documents whilst they are in storage?
Once we’ve transported your files to one of our secure document storage facilities, you’ll be able to request retrieval via email or the SDS online ordering system. We also offer a range of document scanning services, enabling you to access your files in a variety of digital formats if required.
How much does document storage cost?
The price of our storage services varies depending on the quantity and type of documents that need storing, as well as the security level that you require. We offer a full range of packages from standard business document archiving through to vault storage for storing the most sensitive physical and electronic documentation. Get in touch today to find out more or to arrange a quote.
Are any self storage options available?
We also offer self storage in container units at our Nottingham site through our sister company, Loft Self Storage.
