Despite moves towards a paperless way of working, many companies still need to hold onto hard copies of important legal documents for a number of years.
At Shredall SDS Group, we provide legal document management for businesses looking to secure their legal documents. As document storage, document shredding, and document scanning specialists, we know about keeping your sensitive files safe and secure. Our state-of-the-art underground storage vaults are temperature controlled and fire resistant. With the highest levels of compliance, there is no safer place for your legal documents.
Many legal practices don’t have the necessary resources or facilities for this, which is where specialised legal document management steps in. With purpose-built storage and a fully trained, DBS-checked team, we’re ideally set up to provide secure long-term legal document storage and ensure full GDPR compliance.
Our legal document management service provides
Secure Storage
Legal document storage needs to be 100% secure. Our specialised secure storage facility is covered by 24-hour CCTV and is fire and flood-resistant, with fire and burglar alarms linked to police and fire stations via BT’s Redcare service. The building features a Paxton-controlled door-entry system and can only be accessed by our DBS-checked staff.
Barcode Tracking
We use a barcode tracking system to ensure compliance and maintain data protection. Your legal documents are indexed and placed in storage boxes with barcodes attached. These barcodes are scanned as they’re loaded into our collection vans, then scanned again at three points throughout the journey.
This approach means you can easily track your legal records and request access to the documents you need, when you need them. Our legal document management system enables us to provide an effective and completely transparent legal document storage service.
24-hour retrieval
Our fast retrieval process means you can easily access your stored records at any time. Simply call, email or use our online ordering service to arrange a convenient delivery date and time – we even offer same-day or next-day delivery. One of our DBS-checked drivers will deliver your documents then collect and return them to our storage facility once you’ve finished with them.
Why store your legal records with us?
Storing your legal documents with us frees up space at your premises whilst providing you with immediate access to important files as and when they are required.
Secure storage that is flexible
We help you to ensure that all records are retained for the appropriate period of time, storing them securely and compliantly on your behalf.
We can support your strategy
Our extensive experience of working with law firms means that we understand the requirements to keep hold of certain files for specific lengths of time and can support your document retention strategy.
View your documents anytime
Locate, view and manage your stored files instantly from any device with scan on demand.
Legal Document Management FAQs
Below, we’ve answered some of the most common questions that clients ask about our legal document storage service. If you can’t find the answer you’re looking for here, do not worry – please get in touch.
How do you ensure that my legal documents are secure?
At Shredall SDS Group, we deal with a lot of sensitive, confidential documents meaning that security is our first priority.
We have a team of fully vetted and DBS-checked operatives who collect and store your legal documents. While your documents are in transit, our operatives will provide you with a full audit trail, meaning that you can track the whereabouts of your documents during their journey. Not only that, our high-security storage facilities are manned 24/7 and are protected by intruder alarms linked to police stations via Redcare.
So, rest assured that your files are safe with us. Feel free to contact us to discuss your security needs.
How will I access my legal documents whilst they are in storage?
Once your legal documents have been transported to one of our secure facilities, you’ll be able to request speedy retrieval via email or our online ordering system. We also offer a range of document scanning services, enabling you to access your files in various digital formats if required.
How much does legal document storage cost?
The price of our legal document management is all dependent on the quantity and type of documents that need storing, as well as the security level that you require. At Shredall SDS Group, we offer a range of services from standard business document archiving through to vault storage for storing the most sensitive physical and electronic legal documentation. Get in touch today to find out more or to arrange a quote.
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