With bulk scanning services, we collect and convert all your documents into digital files.
At Shredall SDS Group, we offer bulk document scanning services to businesses across the UK. Our state-of-the-art facilities are capable of sorting and scanning large quantities of documents every day. And with the highest levels of compliance for a total information management service, including ISO 27001 and ISO 14001, you can be rest assured your secure data is safe with us.
Mass scanning of documents frees up space at your site and saves you money with ongoing storage costs, as all paper is made redundant. You get fast, digital access to any of your files, as well as the security of having them saved online in a password-protected digital environment. If you prefer, all scanned files can also be accessed via an external media device or shared network.
Unlike some bulk scanning companies, we provide an end-to-end service and a cloud-based digital document storage system, enabling you to access your scanned documents whenever and wherever they are required.
Our bulk scanning process
Our approach to bulk document scanning is designed to offer as much convenience and flexibility to our customers as possible. The steps involved are as follows:
1. Collection
We collect all of the documents that require scanning in bulk, transporting them from your business premises to one of our secure scanning warehouses.
2. Bulk scanning & indexing
We convert them into electronic files and create a complete archiving solution. Our scanning bureau is equipped with the latest industry-leading scanning equipment, which produces clear, high-quality digital reproductions of your documents.
3. Delivery: secure online access
As part of our bulk document scanning service, customers are provided with fast, desktop access to any files. You’ll also be able to access them via our secure online portal at any time.
4. Delivery: external media devices
If required, we can also provide your files in other formats such as via an external media device or shared network depending on your preference.
The benefits of bulk scanning include:
Make space and save time
Our high volume bulk scanning service creates space in your workplace and saves time – were you to handle it in-house, the mass scanning of documents could take days (if not weeks!)
Enjoy total control over your documents
Our SDS Document Management Software is a cloud-based system that makes it easy to create, access and share your protected documents from any device.
We will never compromise
We are a trusted bulk scanning company, working with a wide range of organisations throughout the UK – we’re proud to meet the highest standards of compliance for our industry.
Bulk scanning & compliance
We adhere to the highest standards of compliance in the total information management industry. Our bulk scanning services are fast, reliable, and secure.
Bulk document scanning FAQs
Below, we’ve answered some of the most common questions that clients ask about our bulk document scanning services. If you can’t find the answer you’re looking for here, don’t worry – just get in touch.
What sort of document scanning equipment do you use?
Whilst smaller bulk scanning companies often rely on desktop scanners, we use the latest high-volume production scanners for faster, more efficient processing and significantly clearer, enhanced images.
Utilising state-of-the-art optical character recognition (OCR) technology, we’re able to extract data, barcodes or handwriting. Our image enhancement process also ensures unrivalled image quality, allowing us to remove speckles, hole punch marks and other unwanted features as standard.
For more information, take a look at our technology documentation.
Which types of documents do you scan?
Our equipment is capable of scanning documents of any size ranging from till receipts right up to A0 pages. Types of paperwork we scan include general office documents, invoices and purchase orders, company accounts, surveys and questionnaires, name and address reply slips, coupons, cheques, receipts, courier documents, photographs and letters.
Can you scan black and white, and colour?
Yes. Our high-volume scanners can scan colour pages, as well as black and white.
How can I access my files once they have been scanned?
We offer a comprehensive range of options when it comes to accessing your files as part of our document scanning service, ensuring that the entire process is as easy and convenient as possible.
Once your documents have been scanned and converted into a digital format, you’ll be able to access them via email, online network server, USB drive, mailbox, secure FTP or direct to you (SMB or FTP).
Where are my files stored during the scanning process?
Your files are kept safe at our high-security storage facilities. Our operatives are fully vetted and DBS-checked to comply with BS 7858. At our high-security storage facilities, your documents will be protected by intruder alarms linked to police stations via Redcare, and monitored by 24-hour CCTV, giving you complete peace of mind.
How quickly can you bulk scan my documents?
The speed of bulk scanning your documents depends on the volume and complexity of the documents, but typically it can range from several hundred to several thousand pages per hour. Get in touch with a member of our team to discuss your specific requirements, and see how quickly we could bulk scan your documents.
Is it possible to scan in my own documents?
Yes – you can scan in your own documents using ‘SDS Box’ (our bespoke document management system). This platform allows you to scan documents straight into our system from your site or office, making it ideal for uploading important documentation in between scheduled collections.
How much does document scanning cost?
The price of document scanning depends on which service you opt for and how many files you need digitising. For large-scale, recurring projects, our bulk document scanning service is the most cost-effective option; if your business needs a smaller volume of documents scanning, we also offer a scan on-demand package that works on a pay-as-you-go basis.
To find out how much your document scanning project would cost, contact us today.
Looking for another scanning service?
Scan on demand
Your chosen documents will be retrieved, scanned and available to you within minutes.
Day forward scanning services
We scan your documents on a specific date, so you can align scanning with certain events.
Legal document scanning
High security document scanning for your legal firm.
On-site scanning
Create your digital archive of documents, whilst staying compliant on your site.
